Your local community is expecting a visit by the president of the United States (POTUS) in 2 weeks. As is customary, the U.S. Secret Service (USSS) has sent an agent from the nearest field office to plan the advance. The agent has requested that you, as local emergency manager, arrange a meeting with key public safety leaders to review local capabilities, discuss protocol, and outline the incident management structure that will be employed for this event.
Per the USSS agent, the event is set at the local high school. The president will arrive at the nearest international airport, transfer to Marine One, and fly to the sports field nearest the school’s gymnasium. He will speak to a capacity crowd for approximately 45 minutes on the topic of illegal immigration. He is expected to make a major policy announcement during this speech. Although the details of the policy are unknown, the president and his staff have been indicating that they are seeking to impose tough new entry screening practices specifically targeting persons from nations that are known to be home to terrorist organizations. The anticipated policy is being widely decried across the Middle East and is receiving considerable air time on news organizations worldwide.
Following the speech, it is possible that the president will work the “rope line” prior to departure. He will then ride in his motorcade to the local hospital to wish patients injured in a recent fire a swift recovery. The president will then be taken via his motorcade back to the airport and depart immediately for Andrews Air Force Base in the national capital region.
Your task this week is to engage in tactical planning for this event. Please complete FEMA’s online course, Introduction to Incident Command System, ICS 100 Level. Following the completion of the course, review the other resources provided as well. Click on the following link to take the FEMA Independent Study course ICS 100. (https://training.fema.gov/is/courseoverview.aspx?code=IS-100.c)
Based upon the scenario provided, write a 3-page incident plan summary intended solely for the interagency leadership team you assemble. Develop and include an ICS organizational chart that demonstrates the incident management construct you will employ, ensuring the engagement of local, state, and federal public safety participants. This chart does not need to reflect every activity or person assigned to the incident, but it should include at least the general staff and several branch section chiefs.
Your narrative, which should be based on what you have learned from the FEMA ICS 100 Course, the course materials, and your own research, should address the following research topics:
- Address the following in 750–1,000 words:
- Who should be invited to the initial planning meeting? What agencies and what level of organizational participation should be included?
- Who will serve as the incident commander for this event? Does the incident management structure you establish share leadership and oversight, or is a single person placed in charge? What are the benefits and drawbacks of the model you create?
- What other public and private-sector entities did you not include in the initial planning meeting of principals but will have a role either in planning for or coordinating/participating in the event? How will you incorporate them into your management structure?
- Given that local, state, and federal agencies all have statutory authority and responsibility to respond to any untoward incident occurring during this event, how have you reconciled overlapping authorities and responsibilities?
- What planning structure will you employ in preparation (e.g., meetings or conference calls)? Will they include all participants or be subdivided by subject area?
- Despite the inherent threats faced by the president at all times, does the nature of this event pose any specific, unique, or enhanced risks? How does that factor into your planning process or incident management structure?
- How will you achieve intelligence sharing, particularly given your role in emergency management rather than law enforcement, for participating entities during the time leading up to the event? Define the scope of threat information that the planning and incident management teams will need. Is it the same for all participants (thus reducing the specificity and classification level available), or can it be compartmentalized?
- Be sure to reference all sources using APA style.
- Compile your answers to the above questions into a final Word document, and submit it to your instructor.
Leadership and Organizations
The initial planning meeting is the hallmark of exercise development. It is essential to identify the scope and limits of the whole exercise, setting the objectives, requirements, and develop various scenarios in which threats might occur. The constituents of the ICS team is always the same in whatever situation. The team should consist of an operations team, planning department, logistics unit, and finance or administration division. The operations section may include a traffic control team, police, and secret service plus the fire department. The planning section is responsible for record-keeping and evaluating the purpose of all workforces in participation and organizing the necessary meeting in preparation for the event graced by POTUS. The logistics team handles all the tools and recruitment issues while the administrative team checks on the day-to-day progress and provides the money for the success of the whole event.